Privacy Policy

Mitsubishi Paper Mills ensures that all directors, employees and all other persons involved in its business operations are aware of the importance of personal information, and acknowledge the protection of personal information as a matter of the utmost importance in the course of business operations. We handle personal information in compliance with the Act on the Protection of Personal Information (Personal Information Protection Act) and other relevant laws, regulations and guidelines, and take appropriate measures for safety management.

The Company will ensure that personal information is handled properly by providing thorough training and guidance to its employees. In addition, the Company will promptly respond to complaints and consultations regarding the handling of personal information, and will review and improve the Company's handling of personal information and appropriate measures for its safe management as appropriate.

In view of the importance of personal information, the Company will not hold unnecessary personal information that will not be used within the scope of its business purposes, after implementing adequate security control measures, and will specify the purpose of use and use proper and fair means when acquiring personal information to the extent necessary for business purposes.

As a general rule, the Company will use the personal information it obtains within the scope of the following purposes and will not use your personal information for any purpose other than these principles unless it has obtained your consent.

[Your personal data]

• Building sales strategies, sales activities (e.g. trade fair announcements, product introductions, etc.)
• Advertisements and services to provide useful information to users
• Marketing activities (e.g. conducting questionnaires, monitoring)
• Improvements to our products, after-sales service to customers
• Response to enquiries

[Personal data of suppliers]

• Conducting and communicating business negotiations and meetings
• Provision of information to and communication with persons in charge of business transactions.

[Personal data of shareholders]

• Exercise of rights and performance of obligations under the Companies Act
• Provision of services to shareholders
• Management of shareholders and shares, including preparation of data in accordance with laws and regulations

[Personal data of applicants for employment]

• Managing recruitment in our company

[Employees' personal data]

• Employment management in our company

Changes to the above-mentioned purposes of use will only be made to the extent that they are reasonably deemed to be relevant and, in principle, any changes will be made public via the website (URL).

The Company manages the personal information it handles appropriately and strictly, and takes necessary and appropriate security measures to prevent leakage, loss or damage of information, unauthorized access, destruction or alteration, and other necessary and appropriate measures.

The general manager of each business unit is responsible for the management and promotion of the company, and all employees are educated and aware of matters to be considered in the handling of personal information.

The Company shall conclude contracts with contractors handling personal information stipulating that the contractors shall handle personal information appropriately, and shall regularly check the management status of such information.

The Company will not provide personal data to third parties without the consent of the person concerned, except in the following cases
(i) When required by law.
(ii) When it is necessary for the protection of the life, body or property of a person and it is difficult to obtain the consent of the person
(iii) When it is particularly necessary for improving public health or promoting the sound growth of children, it is difficult to obtain the consent of the person concerned.
(iv) When it is necessary to cooperate with a state organ, a local authority or an individual or entity entrusted by one in executing the affairs prescribed by law, and obtaining the consent of the person concerned is likely to impede the execution of the affairs concerned.
(v) Where the third party is an academic research organization, etc., and the third party needs to handle the personal data for academic research purposes (including cases where part of the purpose of handling the personal data is for academic research purposes, except where there is a risk of unjustified infringement of the rights and interests of individuals).

When personal data is provided to, or acquired from, a third party, confirmation of the circumstances of provision or acquisition will be carried out, and the name of the recipient/provider and other matters stipulated by law will be recorded and stored.

The Company may share personal information with pre-determined co-users within the Group in order to improve the product value and services of the Mitsubishi Paper Mills Group as a whole.

When jointly using personal information, the Company shall take responsibility for reminding the Group's joint users of the importance of personal information and ensure that it is managed appropriately and safely.

The Company does not acquire, use or provide to third parties any personal information requiring special consideration (including information on race, creed, social status, medical history, previous convictions and convictions, information on criminal damage, etc.) or information on trade union membership, family origin and legal domicile, healthcare and sexual life ('sensitive information'), except as provided for in the Personal Data Protection Act, other laws, regulations and guidelines. The company does not acquire, use or provide to third parties any information concerning trade union affiliation, family origin, legal domicile, health care and sex life ('Sensitive Information'), except as provided for in the Personal Data Protection Act, other laws and guidelines.

The handling of personal data on the websites of companies, organizations and individuals outside the Group that are linked from the Company's website depends on the company, organization or individual that owns the website and the Company accepts no responsibility for it.

(i) What are cookies?
A cookie is a feature that allows a website to send and store arbitrary text data to a visitor's browser and to read and write the stored data. They are widely used to make websites work more efficiently or to make browsing more convenient when you visit them. Cookies identify the visitor's device, usually the web browser, but do not identify the individual visitor. We do not use cookies to track or identify individual visitors.

(ii) Essential cookies
Mandatory cookies are cookies that are essential for the provision of services on our website. All data stored in mandatory cookies is used by our website. Mandatory cookies are always used for browsing our website, regardless of your consent. You cannot therefore refuse the use of essential cookies via the cookie settings on our website. Most browsers allow you to manage your cookie settings by changing your browser settings. Visitors can deactivate the cookie function by changing the settings on their web browser, in which case they may not be able to use certain functions/content/services on the website.

(iii) Collecting analytical data to improve functionality and performance.
We also use the information collected via cookies for analysis to improve the functionality and performance of our website. We use analytical tools such as Google Analytics to compile comprehensive statistical data in order to understand how visitors use our website.

Google Analytics stores information such as the pages viewed by visitors, time spent on the website, how they arrived at the website, what they clicked on and how many times, the order of the pages viewed, the country or region from which they were viewed and the device used to view them. For more information on how Google Analytics collects and processes data, please visit the official Google Analytics website.

Visitors can choose to allow or deny the provision of this information when visiting our website. The selections made are stored for 365 days. If you wish to change or discard the stored content, please delete the cookies stored by your browser. Please check the help website of your browser for instructions on how to delete cookies. Non-required cookies are only used if you have authorized them.

(iv) Managing and deleting cookies.
Most browsers allow you to set your browser to refuse the use of cookies, to confirm each time a cookie is used, or to delete stored cookies at any time. As each browser operates differently, please check the help website of the browser you wish to set up for more information.

(v) Cookie retention period.
We have set a cookie retention period of 365 days.

When we ask you to provide us with your personal information, we will disclose the contact details for your personal information. If you wish to request disclosure, correction, addition or deletion of the personal information you have provided, please contact us using the contact details below. After confirmation by the customer, the personal information will be disclosed, corrected, added or deleted.

[Contact Person]